Firms of All Sizes Also Make Strides in Cloud Usage and Other Technology Metrics Since 2014

LAS VEGAS (Dec. 6, 2016) – Client accounting services has become an important line of business for CPA firms in all size segments, even as overall client fees are growing, according to a survey sponsored by the AICPA Private Companies Practice Section and CPA.com.

One trend is growing penetration of the client accounting services/virtual CFO services category for larger firms. The slice of net client fees represented by that service area, which includes outsourced finance and accounting services and other back-office support for clients, more than doubled to nine percent for the largest firms with annual revenue of $10 million or more who are active in this area, according to the 2016 National Management of an Accounting Practice (MAP) Survey, topline results of which were released earlier this fall. It also increased by double digits for the next two largest segments: firms with revenue of $5 million to less than $10 million and revenue of $1.5 million to less than $5 million.

“It’s safe to say that nearly 10 percent of revenues in the profession are focused on client accounting,” said Mark Koziel, CPA, CGMA, the AICPA’s executive vice president of firm services, who discussed the survey results at the 2016 Digital CPA Conference. “And depending on the size of the firm, it may be more or slightly less, but overall it’s a strong category on its own. Tax and audit continue to be the number one and number two revenue categories, but client accounting demonstrates growing significance to the profession.”

Client Accounting Services/Virtual CFO Services as Percentage of CPA Firm Revenue

Note: Percentages represent median values for segments from firms that indicate revenue from this service area.

On another front, CPA firms use of cloud services has grown since 2014. Some 56 percent of all firms surveyed said they use cloud-based software, up 17 percent from two years ago. Six of seven CPA firm revenue segments reported increases, with only the largest category ($10 million in revenue and up) reporting a slight decline (minus one percent). Use of cloud-based remote backup increased 14 percent to 57 percent for all firms, and an identical number reported that they capture source documents digitally.

“We’re seeing broad pickup in cloud services and other emerging technologies,” said Erik Asgeirsson, president and CEO of CPA.com. “The next wave that leads to greater productivity and capabilities for advanced firms is fuller integration of these technologies and the elimination of bottlenecks in work processes.”

Among other findings of the survey:

• Some 38 percent of firms provide staffers with tablets or mobile monitors to work remotely, with 91 percent of the largest firms ($10 million in revenue and up) doing so
• Some 49 percent of firms are using social media for business development, while 29 percent are using it for recruitment, although the latter is far more common for larger firms
• Some 43 percent of firms text clients to obtain information, although the practice is far less common in larger firms with more formal client communications.
• Some 30 percent of firms use Skype to communicate with colleagues and clients, compared to 10 percent in 2014
• Only seven percent of firms indicate that they do not operate in a paperless environment

Methodology: The AICPA PCPS/CPA.com National Management of an Accounting Practice Survey is conducted every two years by the AICPA’s Private Companies Practice Section and CPA.com, the AICPA’s technology subsidiary. Representatives from 1,537 CPA firms were asked details about their latest fiscal year financial results. Responses were gathered from May through July this year. The poll’s main sponsor is Aon.

About the AICPA

The American Institute of CPAs (AICPA) is the world’s largest member association representing the accounting profession, with more than 418,000 members in 143 countries, and a history of serving the public interest since 1887. AICPA members represent many areas of practice, including business and industry, public practice, government, education and consulting.

The AICPA sets ethical standards for the profession and U.S. auditing standards for private companies, nonprofit organizations, federal, state and local governments. It develops and grades the Uniform CPA Examination, and offers specialty credentials for CPAs who concentrate on personal financial planning; forensic accounting; business valuation; and information management and technology assurance. Through a joint venture with the Chartered Institute of Management Accountants (CIMA), it has established the Chartered Global Management Accountant (CGMA) designation which sets a new standard for global recognition of management accounting.

The AICPA maintains offices in New York, Washington, DC, Durham, NC, and Ewing, NJ.

Media representatives are invited to visit the AICPA Press Center at www.aicpa.org/press.

About CPA.com

CPA.com offers a growing list of products and services for practice management, client advisory services and professional development. The company has established itself as a thought leader on cloud technology and has been a driving force around the reemergence of virtual CFO/controller services by firms.

CPA.com is a subsidiary of the American Institute of CPAs, the world’s largest member body representing the accounting profession. For more information, visit CPA.com.

Leading Expense Management Platform a Key Component of Client Accounting Services

LAS VEGAS (Dec. 5, 2016) – CPA.com is adding Expensify, an innovative leader in expense management software, to its roster of automated solutions for CPA firms.

Technology is changing the way companies – and the CPA firms that serve them – conduct business. CPA.com has helped CPAs with this transformation through business strategy, education, change management and a lineup of curated solutions for firms, but many pain points remain, including outdated methods of approving client receipts and travel expenses.

Expensify is the fastest growing company in the expense management category, and has won acclaim for the ease and functionality of its user experience. It integrates with all major accounting software applications, including Intacct, another member of CPA.com’s partner program for firm solutions.

“Expensify clients report that using Expensify can reduce time spent on receipt submissions, approvals and reimbursements by 83 percent, which is exactly the kind of pre-accounting automation that can drive real efficiency for firms and their clients,” said Erik Asgeirsson, president and CEO of CPA.com, who announced the new strategic alliance at the 2016 Digital CPA Conference. “As client accounting services mature, the importance of digitizing all inputs and outputs and getting maximum insight from data will continue to grow.”

Expensify allows CPA firms to manage client expenses and reconcile corporate credit cards in a single console using real-time, continuously updated information. Clients also benefit from Expensify’s easy-to-use mobile app with industry-leading features:

• Expensify's SmartScan OCR technology scans receipts, automatically extracts transaction data and assigns each expense to a reporting category
• Data automatically syncs with all major accounting programs
• Corporate card reconciliation automatically imports the credit card feed and merges each transaction with the corresponding receipt while flagging duplicate expenses
• Next-day direct deposit makes it easy to reimburse employees
• Unique company policies automatically analyze which expenses actually need a manager’s review, and automatically approve the rest

“CPA.com has been a key driver in the reemergence of client accounting services for firms, and we’re thrilled to partner with CPA.com to bring expense management and receipt tracking technology to a wider audience of CPAs,” said David Barrett, founder and CEO of Expensify. “We already partner with many of the nation’s largest accounting firms, many of whom are drawn to the value of being able to analyze and manage a client’s expenses in real-time. With this partnership, we are committed to CPA firms as they expand their role of the trusted advisor to include expense management for their clients.”

About CPA.com

CPA.com offers a growing list of products and services for practice management, client advisory services and professional development. The company has established itself as a thought leader on cloud technology and has been a driving force around the reemergence of virtual CFO/controller services by firms.

CPA.com is a majority-owned subsidiary of the American Institute of CPAs, the world’s largest member body representing the accounting profession. For more information, visit CPA.com.

About Expensify

Founded in 2008, Expensify has quickly become the innovation leader in automated receipt and expense management with an easy-to-use mobile and web app. With entirely automated expense reporting processes and features such as patented SmartScan technology, company card management, and integrations with all major accounting software, Expensify has quickly grown to serve over 100,000 companies globally. Headquartered in San Francisco, Expensify recently opened offices in London and Melbourne to continue better serving customers in all time zones.

CPA.com is adding Expensify, an innovative leader in expense management software, to its roster of automated solutions for CPA firms.

Technology is changing the way companies – and the CPA firms that serve them – conduct business. CPA.com has helped CPAs with this transformation through business strategy, education, change management and a lineup of curated solutions for firms, but many pain points remain, including outdated methods of approving client receipts and travel expenses.

Expensify is the fastest growing company in the expense management category, and has won acclaim for the ease and functionality of its user experience. It integrates with all major accounting software applications, including Intacct, another member of CPA.com’s partner program for firm solutions.

“Expensify clients report that using Expensify can reduce time spent on receipt submissions, approvals and reimbursements by 83 percent, which is exactly the kind of pre-accounting automation that can drive real efficiency for firms and their clients,” said Erik Asgeirsson, president and CEO of CPA.com, who announced the new strategic alliance at the 2016 Digital CPA Conference. “As client accounting services mature, the importance of digitizing all inputs and outputs and getting maximum insight from data will continue to grow.”

Expensify allows CPA firms to manage client expenses and reconcile corporate credit cards in a single console using real-time, continuously updated information. Clients also benefit from Expensify’s easy-to-use mobile app with industry-leading features:

• Expensify's SmartScan OCR technology scans receipts, automatically extracts transaction data and assigns each expense to a reporting category
• Data automatically syncs with all major accounting programs
• Corporate card reconciliation automatically imports the credit card feed and merges each transaction with the corresponding receipt while flagging duplicate expenses
• Next-day direct deposit makes it easy to reimburse employees
• Unique company policies automatically analyze which expenses actually need a manager’s review, and automatically approve the rest

“CPA.com has been a key driver in the reemergence of client accounting services for firms, and we’re thrilled to partner with CPA.com to bring expense management and receipt tracking technology to a wider audience of CPAs,” said David Barrett, founder and CEO of Expensify. “We already partner with many of the nation’s largest accounting firms, many of whom are drawn to the value of being able to analyze and manage a client’s expenses in real-time. With this partnership, we are committed to CPA firms as they expand their role of the trusted advisor to include expense management for their clients.”

New year, new president, new changes, new challenges and new opportunities: 2017 promises to be an interesting 12 months. To help you start getting a handle on what it might mean for your practice, your firm and the accounting profession as a whole, we’ve turned to two different groups: a panel of experts in the field, and a large group of accountants themselves.

You can see some of the results of our survey of more than 800 accountants, CPAs and tax pros to see what they expect the next year to look like (see the “2017 in numbers” slideshow), and you can read the predictions, warnings and advice of our experts below.

This year’s experts are: Joanne Barry, executive director and CEO of the New York State Society of CPAs; Crosley+Co. founder Gale Crosley; California Society of CPAs CEO Loretta Doon; CPA.com strategic advisor Greg LaFollette; Illinois CPA Society president and CEO Todd Shapiro; Boomer Consulting president Sandra Wiley; and ConvergenceCoaching co-founder Jennifer Wilson.

What are the one or two trends that accountants should most keep an eye out for in 2016?

Crosley: First, the development of technologies in audit. On the attest side, data analytics and continuous audit will be the biggest game changers our profession has seen in years. Although we don’t know exactly how these trends will unfold, they represent a sea-change at the very core of the profession. Our future auditors will be very different from today’s. Just Google “future trends in audit,” read some of the white papers, and you’ll see what I mean.

And second, the development of technologies in tax. Tax compliance is also going through a major transformation. As we move toward total electronic sharing of information between investors, clients, tax preparers and the IRS, the very need for a tax preparer (as we know it today) is being questioned. Be thinking about a future where tax consulting represents the lion’s share of your tax revenues.

Wilson: The Big Four are actively using their audit data analytics/testing technologies (Halo and other custom solutions) and these are going to change the game in the expectations for audit efficiency and insights available to clients. Midsized firms should be shopping solutions like Validis and devising strategies to remain competitive in the delivery of the increasingly commoditized audit services.

In an effort to add more value around their compliance solutions, firms will be seeking more advisory opportunities and increasing their focus on the delivery of consulting services, especially specialty tax solutions like SALT, international, sales tax and more. This was already a focus for 2016, but the resources being allocated to consulting by all size firms will continue to increase.

Barry: We will be seeing more vigilance by regulatory agencies, especially the SEC Enforcement Division and the Public Company Accounting Oversight Board. This year we have seen that they are increasingly dissatisfied with audit quality and will pay more attention to the acquisition and growth of consulting services. Their strategy might be to increase pressure with more public criticism of firm deficiencies and failures. This might also lead to smaller or understaffed firms exiting the public audit market, especially in audits of broker/dealers where there is an 80 percent audit deficiency rate. Peer review changes will also have an impact on firms as the profession works to enhance quality in this area.

Shapiro: One major trend will be the changing workplace. In an effort to keep staff, more and more employers are implementing policies for a more employee-focused workplace. Some large firms have implemented “dress for the day” or “work where you are,” and unlimited PTO. To compete for new staff and retain current staff, firms of all sizes will look toward implementing policies that were once thought unprofessional. Ultimately, this requires greater trust in our employees to “do the right thing.”

Second would be the continued aging of the profession. On the public accounting side, a high level of merger activity will continue as more and more small firms run by aging Baby Boomers will look to an exit strategy. Midsized firms will continue to expand into this space. On the corporate side of the accounting world, this aging population will provide more opportunities for advancement, long sought after by Gen Xers.

LaFollette: More and more firms will be offering boutique-style, value-priced “packages” to clients. Example: Silver, Gold and Platinum Tax Service, where Silver is basic preparation with a 15-minute consultation after preparation; Gold adds a one-hour tax and overall financial planning consultation; and Platinum adds unlimited, year-round phone/e-mail access and representation before the IRS for any issues concerning this return. The “packages” might be priced at $600, $950 and $2,500. These examples are not suggested prices but rather illustrative of what a firm might deploy.

Another major trend is that clients will increasingly shop and screen professionals based solely on that professional’s digital presence, making your “digital brand” and “digital footprint” more and more important. This has been happening for years, but the rate of adaptation hasn’t kept pace. The train has now left the station, and those not on will find it very, very difficult to catch up.

Wiley: Firms of all sizes will need to spend time working on their business in the key areas of management, talent development, technology, process improvement and growth. While all are important, a couple of key trends bubble to the top when looking ahead to 2017:

• Succession reality: Our clients and next-gen leaders deserve a laser focus on the area of transition. It has been on the radar for many years, but this is the year that true movement will occur. The youngest Baby Boomers are in their late 50s and they have been thinking about the possibilities of retirement with little true action, but now it is time to share their plans and transfer their relationships and wisdom.
• Security: The increase in security challenges will only grow in 2017. The No. 1 way to protect client data and firm integrity is education and a heightened awareness of how to “stop the bad guys” for everyone on the team.

Doon: Technology and the hyper-rapid move toward the singularity — that point in time where the invention of artificial intelligence will abruptly trigger runaway technological growth, resulting in changes to human civilization. I believe that not only is the singularity near, but in many cases it is already here.

The impact on accounting and the auditing process will be significant as more and more processes are automated. However, the value and essence of human professional judgement cannot be dismissed. The accounting profession can and must retain and enhance its values of integrity, objectivity and professional skepticism culminating in trust to clients and to the public.

What do you think will be the most surprising thing for accountants in the coming year?

Barry: The Ben Affleck film “The Accountant” wins Best Picture of the Year! Also, the Tax Simplification Act of 2017 will be even more complex and difficult to understand than any previous reform in recent memory.

LaFollette: Firms will be amazed at the speed at which some technologies become mainstream. By this time next year we’ll be seeing artificial intelligence embedded in accounting software and it will be accessed by voice. A user might ask, “What’s my bank balance?”, “How much does Customer A owe me?” or “How many yellow widgets do we have in stock?” and have an almost instantaneous answer. The major accounting software vendors have already prototyped this “chatbot” technology and have been demonstrating it to the thought leader community.

Wiley: Given the war for talent that is raging, the push and the reward to hire professionals from outside the accounting realm will be a pleasant surprise. Individuals with expertise in specific niches, marketing, business development, technology, finance and economics are just a few new professional acumens that we will see in firms in the coming year.

Doon: The continuing increase in demand for business needs beyond the financial statements and audit. For the smaller accounting firms and practitioners, there was a need to fill the client demand for financial statements and tax returns. Then, there was a need for specific expertise in niche areas such as valuation, wealth management and financial planning. Now I think the trend will move towards firms having a broader knowledge base or having the ability to attain this knowledge base in some way to service the needs of clients in a more comprehensive way. Are you ready to provide comprehensive services?

Shapiro: The increased focus from clients (public accounting) and C-suite executives (corporate accounting) on cybersecurity. Based on the assertion that there are two types of people in the world — those that have been hacked and those that don’t know they’ve been hacked — there will be increased expectations on accounting/finance to understand, control and implement solutions to mitigate risk.

Wilson: I think there will be more mid-level management and young partner moves out of firms that don’t empower their best and brightest to change their firms to begin to look and feel like firms they want to own. These frustrated next-gen leaders will find the courage to leave their firms for better opportunities with firms that “get it.”

Do you expect anything to get radically worse for accountants, or radically better?

Shapiro: The search for staff and escalating pay for those you do hire will get radically worse. At what point will salaries start to choke firms and companies? Smaller organizations will find it harder and harder to hire staff.

On the other hand, the need to find and retain staff will drive a more employee-centric workplace. The focus on work/life balance, “dress for the day,” “work where you are” and unlimited PTO will present the accounting profession in a positive light.

Wiley: I fear that the rising cost of health insurance will continue to adversely affect businesses over the next year. Change will come, but not in 2017. While this is not an “accountants only” concern, it is one that affects our profession, and every client we have.

Wilson: Turnover will continue to hurt. Finding experienced talent will be even tougher — if that’s possible. Succession and retirements will also drain the firms of resources. Provided the political climate doesn’t destabilize our economy, firms will find opportunities to sell services — especially value-added services and staff augmentation services like outsourced accounting — even better than in 2016.

Barry: The talent shortage will get worse. Firms are seeing adverse feedback about the grinder mentality of many large firms, and they’re seeing high attrition rates by the third year. Auditing’s unfriendly hours don’t help young professionals meet their needs for true work-life balance, and we’ll continue to see the impact of that. Client services and rainmaking skills need to become part of new CPA training right out of the gate. By holding on to the old model, the worst-case scenario will be that the best and brightest, as they choose taxation, finance and advisory services over auditing, will forego the CPA track altogether.

LaFollette: Clients will demand more and more value-added services, and price resistance to old-style compliance-type services will continue to grow.

Doon: Neither. The accounting profession has a certain resiliency in the business community. In good or bad economic times, the objective and meaningful accounting for assets will always be there. However, what the profession needs to keep in mind is how to make it better by making products and services more relevant and useful.

Crosley: The market conditions are excellent for growth due to several factors. These include shifting directions in standards and regulations, and the discussion about the relevance of today’s financial statements; international opportunities as a result of Brexit; technology evolution reshaping our core services; the dearth of talent causing a re-think of offshoring; and the impact that client accounting services is having on our thinking about our core services (examples: para-professionals, value pricing).

What advice would you give firms going into next year?

Doon: Take good care of your resources — especially your personnel. You are not only going to need capital but also a highly skilled and motivated team in order to morph to the next level of relevancy and value to clients.

Barry: The next generation of partners is now taking over firms in greater degrees. They need to make sure that they build firms of the future and do not build on the old models. They will need the skills and mentoring, perhaps from outside the firm, to re-invent the model and to bring change to the firm. This is directly tied to recruitment and retention.

Help your new CPAs pay off their student debt. It’s one of the greatest benefits you can offer in today’s marketplace — and you might build loyalty to your firm along the way.

Wiley: I would look at current leaders in the firm and tell them that the most important thing they can do is to find ways to pass their wisdom and knowledge on to the next-gen leaders in your firm. The process can take years, and can be exhilarating. It is all in their mindset, and if they can adjust their focus from the day-to-day client work, and focus on mentoring, teaching, protecting and future-firm focus, our profession will thrive. If they choose not to move on this, they are doing a disservice to the future of our profession.

Wilson: Make the changes needed to be a next-gen firm and retain your future leaders. Wonder what those changes are? Ask them! Put together a next-gen advisory board and have them prioritize the changes they most want to see — then work with them to implement these changes. They are bright enough to generate solutions and implement them. Empower them and get out of the way!

Crosley: I recommend a consistent process throughout the firm to retain and grow your largest, most strategic clients. My IBM days taught me that not all clients are equal. Our firms know this, but are coming up short on ways to protect against large client defection. As your firm’s partners retire, and mergers continue, more substantial competitors can impress your clients with their cutting-edge capabilities, presenting a real threat to the firm.

Shapiro: Focus on the future.

Automation of compliance-related activities, whether in public accounting (audit and tax) or in corporate accounting, will drive the future landscape of our profession. Integrated systems and new technology within companies will allow for expanded automation. A global financial institution said that while 2,000 employees around the globe are involved in the monthly close process today, it will be fully automated by the year 2020. A Big Four firm noted that it will be hiring half as many new staff by the year 2020 as a result of technology and artificial intelligence. Maybe this won’t all happen by 2020, but it will happen and will happen fast.

We are on the verge of a technology revolution. Firms need to start focusing on and preparing for the future now. 2020 is just over three years away. The winners in the world of accounting will be those that embrace and plan for a changing profession.

LaFollette: Remember that you make your own future. The profession is changing — rapidly. You can change with it and prosper or you can choose to ignore the inevitable. Remember the famous quote from the great American engineer, statistician, professor, author, lecturer and management consultant W. Edwards Deming: “It is not necessary to change. Survival is not mandatory.”

CPA.com and corporate tax software and services provider Vertex SMB have launched a tool to help accounting firms advise clients on which products are subject to sales and use tax.

To set up the product taxability tool, practitioners review their clients’ products and select specific taxability codes for each item within the Vertex SMB solution. The firm can then run monthly reports to flag any new or changed regulations to keep the company compliant and up-to-date on tax remittances.

“If a CPA has a client with sales in 20 states, researching the applicable tax laws and how they apply product by product can be time-consuming and costly,” said Michael Cerami, CPA.com’s vice president of business development and corporate alliances, in a statement. “We’ve automated this function as part of the Firm Advisory Program we’re offering through CPA.com and Vertex SMB. The offering is a key piece of a comprehensive solution that allows firms to track client activity through dashboards and reports, and to keep on track with regulatory updates and thought leadership.”

“We tracked more than 600 new or significant changes in sales and use tax regulations last year, so the ability for CPAs to provide timely updates on compliance-related matters is extremely valuable,” said Chris Livingston, director of product and operations at Vertex SMB, in a statement. “We think it is an essential tool for practitioners looking to build advisory services in this space.”

CPA.com and Vertex SMB are offering a free webinar about sales and use tax compliance and product taxability, “Automated Sales and Use Taxability Reports for the Win,” at 2 p.m. EST on Nov. 30. To register, visit the event page here.