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Transforming Client Accounting Blog

November 2009

11/24/2009

Is this the year your firm hopes to go paperless?

One tip: Invest in a quality scanner!

With new cloud-based services, like Bill.com's paperless bill management solution and Copanion's paperless tax workflow system, accounting firms are finally moving closer and closer to a true paperless office. Cloud solutions like Bill.com and Copanion's GruntWorx let you quickly scan and upload client documents as soon as they land on your desk, where you can then process, manage and act on these documents in a timely manner.

One word of advice, especially for this tax season, invest in a quality scanner. In a recent AICPA CPA Insider article entitled, "Don't Skimp on Scanners" author Alexandra DeFelice provides some excellent advice and tips on choosing the right scanner for your firm's needs.

CPA2Biz and Copanion recently ran a live web seminar on "Best Practices for Scanning Tax Documents." If you missed this complimentary web event, you can view it now in its entirety.

Are you using a scanner to upload, organize, store, process and manage client documents, from invoices to W-2s and 1099s and brokerage statements? Are you happy with the scanner you currently have? Finally, do you scan before processing or after the fact for simple archival purposes? What advice or recommendations would you have for CPAs shopping for a scanner? Please share your experiences here.

Posted by CPA2Biz on 11/24/2009 in Cloud Financials, Paperless Bill Management, SaaS  |  Permalink  |  Comments (1)
11/12/2009

Cloud Accounting Enables Firm to Continue Operations Despite Devastating Hurricanes in Florida

When you look at the advantages of cloud-based accounting solutions over traditional on-premise software, you might not consider Mother Nature as a key factor in the decision-making process. However, the recent experience of Harrod CPA, an accounting firm that was able to continue operations despite devastating hurricanes in Florida serves as confirmation of the unique benefits of adopting cloud-based solutions in your firm.

Not long ago, "…when there were three major hurricanes that devastated the central Florida area, Harrod's staff had to evacuate the state for several days. Fortunately, since Intacct's cloud accounting applications are accessible over the Internet, the firm could continue to operate and serve its clients without major disruption."

"We definitely had a competitive advantage due to the Intacct system," noted Harrod. "We reassured our clients, some of whom are scattered throughout the state of Florida, that their data was safe and secure at the IBM data center in California used by Intacct. Even though they were without power for days and their businesses sustained damage, we could continue to provide our service and the clients' financial systems never went down. Other clients not on Intacct were not so fortunate. Since then, many of these clients have migrated to Intacct due to these concerns and the need to mitigate future risk associated with hurricanes in the state."

You can read the recent press release and access the case study posted by Intacct on how the Move to Cloud Accounting With Intacct Helped Harrod CPA Improve Service and Increase Client Success.

If you have recently begun using cloud-based solutions, like Intacct or Bill.com, or are considering the move to the cloud, please share your experiences here, including the challenges of using traditional on-premise accounting software and the unique benefits your firm experienced with cloud-based solutions.

Posted by CPA2Biz on 11/12/2009 in Client Accounting, Cloud Financials, Data Security, On-Demand Financial Applications, SaaS  |  Permalink  |  Comments (1)